We are committed to safeguarding your privacy and comply fully with the EU Directive on Data Protection; this policy sets out how we will treat your personal information.
(1) The information we collect
Cirdan is what’s known as the ‘Controller’ of the personal data you provide to us. We only collect basic personal data about you, which does not include any special types of information or location based information. This does however include, name, email address, organisation name, job title and telephone number, where you have provided it. An address is required at times for conference registration or billing purposes.
We may collect, store and use the following kinds of personal data:
- information about your visits to and use of the Cirdan and Pathology Horizons websites;
- information about your interaction between you and the Cirdan and Pathology Horizons websites;
(c) information that you provide to us for the purpose of registering for one of our conferences and/or subscribing to our website services and/or email communications.
We do not source any personal data from third party vendors.
(2) Cookies and information about your website visits
Via WordPress, we collect and store information about visits to this website such as geographical location,referral source, and pages visited, number of page views.
We may use anonymous cookies to record non-personal information such as website activity, date and time of visit, and domain type.
Typically, browsers let you refuse to accept cookies. However, refusing cookies may impact the usability of this website.
To read more on cookies visit http://www.allaboutcookies.org
(3) Using your personal data and why we need it
We need to know your basic personal data in order to provide you with email updates and marketing communications about our Pathology Horizons conferences and/or Cirdan’s products or services. We also use your basic personal details to administer attendance at our conferences. We will not collect personal data from you that we do not need in order to provide and oversee these services to you.
- send information (other than marketing communications) to you which we think may be of interest to you by email;
- send to you marketing communications relating to our business which we think may be of interest to you, where you have specifically agreed to this, by email.
(4) What do we do with your data
The legal basis we rely on to process your personal data is that of Legitimate Interest. This is because:
- You have either signed up to receive information relating to Pathology Horizons Conferences or have attended and/or sponsored previous conferences;
(b) You have signed up to receiving information in person or online about Cirdan and its products;
- As a result, it is reasonable to expect to receive information about our conference and/or our company products;
(d) It is very simple for you to opt-out of processing and communications at any point.
(5) How long do we keep your data
If you have paid for services, such as delegate registration or sponsorship we are required under UK law to keep your basic personal data (name, address, contact details) for a minimum of 6 years. Your information that we use for marketing purposes may be kept by us until you notify us that you no longer wish to receive this information by selecting the “unsubscribe” option on any of our mailings.
(6) Third party systems and websites
Appropriate safeguards are in place to protect the security of your data. We only use external IT services to support this processing, which are either located within the European Union or have suitable security measures in place, such as compliance with EU-US Privacy Shield Framework,
We use WordPress, which tracks your interaction with our website and stores non-personal information about referring source and pages visited. Also collected is information about in which country the site visit originated.
(b) Google Analytics
When someone visits www.cirdan.com or www.pathologyhorizons.com we use Google Analytics to collect standard internet log information and details of visitor behavior patterns. We do this to find out things, such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting the website.
We use third party provider, MailChimp to deliver our monthly e-newsletters. We gather statistics around email opening and click through rates to help us monitor and improve our e-newsletter. For more information on the safeguards in place, see MailChimp’s Privacy Notice
We use Eventbrite ticketing and Registration platform for our Pathology Horizons conference. For more information on the safeguards in place, see Eventbrite’s Privacy Notice
- Third party websites
Our websites may contain links to other websites. We are not responsible for the privacy policies of third party websites.
(7) Your rights
If you believe the information we process on you is incorrect you may request it to be rectified. Your rights include:
- The right of access – you can request details of your personal data that we hold
- The right to rectification – you can request that correct inaccuracies in the data
- The right to be forgotten – you can request that we delete your personal data from our systems
- The right to object – The right to object – you can unsubscribe from processing and mailings at any point
(8) Circumstances for disclosing information
- to the extent that we are required to do so by law;
- in connection with any legal proceedings or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights.
(9) Security of your personal data
We do not pass on your personal information to other parties. We take reasonable precautions to prevent the loss, misuse or alteration of your personal data. However, over the Internet data transmission is of its nature insecure, and we are unable to guarantee the security of data transmitted via the Internet.
We will store all the personal information you provide on our secure servers.
(10) Policy amendments